BYLAWS OF THE METRO NEW YORK ILLINI CLUB
Approved January 12, 2011
Article I - Name
The name of this organization is the University of Illinois Alumni Club of Greater New York (“the Club”) and shall be located in the State of New York. The Club may also do business as the Metro NY Illini Club.
Article II – Office(s)
The principal office of the Club in the State of New York shall be located at P.O. Box 1328, New York, NY 10163.
Article II - Purpose
The purpose of the Club will be to encourage and support the educational purposes of the University of Illinois, to cultivate friendship and fellowship among the members of the Club, and to express loyalty to, and promote the welfare of, the University of Illinois. The Club will be an incorporated non-profit organization in the State of New York, and will have at least one meeting or event each year.
Article III - Membership
Section 1. All graduates, friends, and former students of the University of Illinois are eligible for membership in this club.
Section 2. Members shall include all eligible persons who have currently paid the local dues fixed by the Steering Committee of the Club.
Section 3. Classes of Membership. The Club shall have one class of members, and no more than one membership may be held by any one person. The rights and privileges of all members shall be equal. Each member shall be entitled to one vote.
Section 4. Property Rights. No member shall have any right, title, or interest in any of the property or assets, including any earnings or investment income of this Club, nor shall any of such property or assets be distributed to any member on its dissolution.
Section 5. Liability of Members. No member of this Club shall be personally liable for any of its debts, liabilities, or obligations, nor shall any member be subject to any assessment.
Section 6. Transfer, Termination, and Reinstatement. Membership in the Club is nontransferable. Membership shall terminate on the resignation or death of a member or on a member's failure to pay the dues required by the Board of Directors within thirty days of the due date.
Section 7. Membership shall have a term of 1 year from the date of membership dues payment.
Article IV - Officers
The officers of this club will consist of a President, Vice President, Secretary, and Treasurer (collectively referred to as the “Officers”). The term of office shall be 1 year from the date of election.
Article V - Duties of Officers
Section 1. President. The President will perform duties that generally pertain to the office of President, including any duties specified herein. The President will preside at all meetings of the Club and will be Chairperson of the Board of Directors and an ex officio member of every committee.
Section 2. Vice President. In the absence or disability of the President, or at the request of the President, the Vice President will perform the duties of the President. If the office of the President becomes vacant, the Vice President will become President for the unexpired term.
Section 3. Secretary. The Secretary will keep minutes of all Club and Board of Directors meetings, direct Club mailings, maintain the official membership roster, and send an annual report to the University of Illinois Alumni Association.
Section 4. Treasurer. The Treasurer will supervise all receipts and expenditures and will be in charge of financial arrangements for all meetings, programs, and events. The Treasurer will maintain the books and bank account records of the Club.
Article VI - Board of Directors
Section 1. The Board of Directors shall consist of such number (not less than five (5) and not more than twenty-five (25)) of members, including Officers, as shall be fixed by the Club from time to time at its annual meeting.
Section 2. The Board of Directors will have full power to fill all vacancies by majority vote.
Section 3. The Board of Directors will have the power to establish annual dues for the Fiscal Year defined in Infra Article IX to be collected from eligible members. The Board of Directors is responsible for managing the Club’s income, expenses, and financial obligations.
Section 4. The Board of Directors will meet at least six times a year. Such meetings are to be held at such time and place within the State of New York as will be determined by the President, with the approval of the Board of Directors. A meeting of the Board of Directors may be called either by the President or by three (3) members of the Board of Directors upon written request to the President. A quorum at a Board of Directors meeting shall be one-third (1/3) of the whole number of Board of Directors members.
Article VII - Committees
Section 1. The President, with the approval of the Board of Directors, will appoint such committees as may be necessary to carry out the aims and objectives of the Club and to properly administer its affairs.
Section 2. Rules. Each committee may adopt such rules and regulations for its meetings and the conduct of its activities as it may deem appropriate, provided, however, that such rules and regulations shall be consistent with the Bylaws and provided further that regular minutes of all proceedings shall be kept.
Article VII - Meetings
Section 1. The annual business meeting of the Club will be held on the third Wednesday of May each year unless the Board of Directors sets a different date (the “Annual Club Meeting”). A quorum at a Club meeting shall be twenty-five (25) members. All members will be given 30 days advance notice of the Annual Club Meeting.
Section 2. The Club shall have such other meetings, events, outings and activities within or without the State of New York as may be scheduled and publicized by the Board of Directors.
Section 3. The University of Illinois Alumni Association Club Coordinator will be informed of all club meetings and given a brief report on all meetings.
Article IX - Fiscal Year
The Club's fiscal year will coincide with the calendar year, beginning on January 1 and ending on December 31.
Article X - Elections
The Officers and Board of Directors members will be elected each year at the Annual Club Meeting and will hold office until their successors have been elected and are qualified. Terms of office will be one year.
Article XI - Bylaw Changes
These Bylaws may be amended by a two-thirds majority vote of the whole Board of Directors at a duly called meeting of the Board of Directors or by a simple majority vote of the members present and voting at a duly called Club meeting where a quorum is present.
Article XII – Tax Status Requirements and Dissolution
No part of the net earnings of the Club inures to the benefit of, or is distributable to, its members, trustees, officers, or other private persons; except that the Club may pay reasonable compensation for services rendered and may make payments and distributions in furtherance of the purposes set forth in these Bylaws No substantial part of the Club’s activities can be the carrying on of propaganda or otherwise attempting to influence legislation. The Club may not participate in, or intervene in (including the publishing or distribution of statements), any political campaign on behalf of any candidate for public office.
Regardless of any other provision of these Bylaws, the Club may not carry on any other activities not permitted to be carried on by a corporation (a) that is exempt from federal income tax under section 501(c)(3) of the Internal Revenue Code or (b) contributions to which are deductible under section 170(c)(2) of the Internal Revenue Code, or corresponding section of any future federal tax code.
Upon dissolution of the Club, the Board of Directors will distribute the assets (a) for one or more exempt purposes within the meaning of section 501(c)(3) of the Internal Revenue Code or corresponding section of any future federal tax code; or (b) to the federal government, or to a state or local government, for a public purpose.
Any such assets not so disposed of will be disposed of by the appropriate court of the county in which the Club's principal office is located. Such disposition must be solely for purposes or to organization(s) that said court determines operate exclusively for the tax-exempt or public purposes of the Club, as just described.